C02 – Conduct a focused communication
This management activity belongs to the Weekly Management group. The activities in this group help you synchronize at the beginning of each week.
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What
Send an email to all relevant stakeholders and explain what’s going to happen in the upcoming week.
Why
This focused communication has the same purpose as the weekly kickoff meeting but with a different method of communication and a potentially larger audience, so that you make sure that the interfaces are not overlooked and potential misunderstandings are discovered and resolved as soon as possible.
Who
The program manager is responsible for sending this focused communication.
How
Communicate what’s going to be done in the upcoming week based on the target Scenario and the relatively detailed plans of the ongoing projects.
Make sure the communication is short and straightforward because it’s weekly and it shouldn’t take too much time from its audience. If there are too many weekly focused communications from the projects under the program, you can merge them into this activity and have a single communication instead.