C01 – Kick off the Weekly Cycle

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What

Have a workshop with the solution ideation team and the managers of projects under the program and review what’s going to happen in the upcoming week and the interfaces and potential conflicts among projects.

Why

Projects defined in a program are related, but their dependencies should be minimized. Nevertheless, there are always some dependencies, and it’s necessary to have frequent meetings like this to avoid conflicts and rework.

Who

The program manager is responsible for organizing and facilitating this kickoff meeting, and the solution ideation team members and project managers are responsible for active participation.

How

Each project manager explains what they are going to do in the upcoming week according to the target Scenario and the relatively detailed plans of their projects, and other participants ask questions if needed to discuss potential conflicts and misunderstandings.

Since this meeting should take place once a week and project managers and other participants have many other weekly activities as well, it’s important to keep it short and to the point. Avoid discussing unrelated topics such as progress, and if a risk is identified in the discussions, record it in the Follow-Up Register and return to the main topic.