F06 – Conduct a focused communication

This management activity belongs to the Project Closure group. This activity group is done when the product of the project is complete, or when you decide to cancel the project.

At this point, the sponsor sends a message to everyone in the organization, announcing the closure of the project and thanking all the team members.

Purpose

There are two purposes to this management activity:

It shows appreciation for the team members, which encourages them for future projects.
It helps keep everyone informed about the projects being worked on in the organization, and helps them align with the goals.

Common pitfalls

Keep the message short and clear. If the project was canceled or if it wasn’t successful, make sure that your message is positive and encourages people to look forward to better projects in the future.

Principles

The following principles play a significant role in this management activity:

NUP3: Always be proactive
NUP4: Remember that a chain is only as strong as its weakest link
NUP5: Don’t do anything without a clear purpose